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PERM Audit Reasons & Triggers

perm audit reasons and triggers

Last year, the U.S. Department of Labor (DOL), in conjunction with the Freedom of Information Act, released, officially announced the details regarding common PERM audit reasons and triggers. Because receiving an audit during the PERM process can delay your employment-based immigration considerably, here are the common reasons for why an audit is issued and how you can best avoid this obstacle.

As you likely know, a PERM labor certificate is one of the primary steps in the employment-based green card process and likewise, the path to citizenship. One of the requirements of the certification is for employers and foreign workers to meet a set of eligibility criteria.

All employment-based green cards require a PERM except for the EB-1 and the EB-2 with a National Interest Waiver. Keep in mind that the sponsoring employer is responsible for the entire PERM process from recruitment to filing.

In an effort to ensure that all applicants are transparent and honest in the process, a PERM audit may be requested by DOL officials. In this article we’ll explore PERM audit reasons and ways in which you can potentially avoid a PERM audit altogether.

Why Did I Receive a PERM Audit?

For the 2016 fiscal year, nearly fourteen percent of PERM labor filings underwent an audit review. In relation to the 97,000+ PERM applications they received in 2016, these numbers seem high.

If you would like to check the status of your PERM case, you can track your case number and see where your PERM stands.

Are you hoping to avoid becoming a part of that statistic? If so, keep reading for a list of PERM audit reasons 2017.

If you received an audit, what that essentially means is you’ll need to provide detailed documents to the DOL in support of the employer’s claims on the Application for Permanent Employment Certification (Form 9089).

Common PERM Audit Triggers and Explanations

There are two main types of audits that are issued by the DOL: random and targeted. The random audits are just that, random. There is no way to anticipate or avoid these. The DOL performs these types of audits to keep the system in check and to help prevent employers from taking advantage of the PERM process.

A targeted audit, however, can be triggered by several things which are completely avoidable. Here are the most common audit triggers according to the Department of Labor:

  • If the primary requirements for the foreign worker’s offered job is less than a Bachelor’s Degree, this very often raises a red flag. Unless of course it is for a dairy worker position, because this is generally excluded.
  • Audits also commonly occur when applicants are offered a position related to trade.
  • The DOL has identified a handful of public schools that get scrutinized further for PERM applications but unfortunately due to confidentiality reasons, the exact list of which schools is unavailable.
  • Another significant trigger are applications where the foreign worker needs a degree (i.e., Bachelors or Masters) but not necessarily any work experience. Roughly fifty percent of these PERM applications get audited because they seem questionable in the eyes of DOL.
  • The fifth trigger is applications in which the employer acknowledges a recent layoff. Again, approximately fifty percent of these cases get audited. This is because it is a popular practice for employers to replace current U.S. workers with foreign nationals.
  • An audit can also be triggered if you and the applicant share close familial ties or if the applicant holds interest in the company such as stocks or other equity.

In the case of an audit, the DOL will deem that your recruitment report is insufficient or contains suspicious circumstances that need to be examined more closely. Therefore, the DOL will request all supporting documents and evidence that have been collected throughout the recruitment process. This may include, but is not limited to:

  • Copies of all documents including all advertisements placed
  • Receipts of purchase when placing ads in places like the radio or television
  • All resumes collected during recruitment
  • Signed declarations

These documents will need to be submitted to a Certifying Officer assigned to your case by the DOL. This CO will be your contact throughout the PERM audit process. It is also important to keep in mind that once an audit has been requested, there is no way to avoid it. Withdrawing your PERM application will not excuse you from the audit.

Word of advice to all employers–based on our experience, we recommend you keep any and all supporting evidence on file for a minimum 5 years from the point of filing just in case an audit is later presented.

These sorts of documents include resumes, advertisements, prevailing wage determinations, etc.

Not all PERM denials occur after an audit. There is always the possibility that your PERM will be denied without an audit. If this happens, you will need to consult with your immigration attorney to determine the appropriate next steps.

Supervised Recruitment Triggers 2017

The next three points are supervised recruitment triggers and should be taken very seriously:

  • If the same employer and foreign employee submit an application (following a prior denial) in the same year, this typically triggers an audit.
  • The second supervised recruitment trigger is applications by the same employee/employer after an audited case has been withdrawn in the same calendar year. As you can imagine, this type of activity seems suspicious and warrants additional investigation on behalf of DOL.
  • The final trigger in this category is applications which are not filed electronically but instead, on paper. While there may be legitimate reasons for this, it’s still grounds for an audit in some cases.

While an audit requires that you send your documents in to be reviewed after your recruitment period, PERM supervised recruitment may be issued before your recruitment process begins. This usually occurs if there have been issues with your PERM applications in the past.

Supervised recruitment may also be mandated even after your recruitment period has ended, meaning that you will need to go through the recruitment process a second time under the supervision of the DOL. During this time, you will need to submit all documents to the CO throughout the process.

In past years, the DOL has released data to suggest which states have the highest PERM filings and these include California, Texas, New York, New Jersey and Washington.

It’s necessary to note that the aforementioned points are not automatic. Instead they should serve as broad guidelines to mindful of during your application process. Whether you are a sponsoring employer or the foreign worker being sponsored, it’s always advised to seek the help of a reputable immigration lawyer. A professional PERM attorney will best be able to guide you and review the documents provided to avoid a PERM audit altogether.

PERM Audit Denial Procedures

Receiving a PERM Audit is no grounds to panic. In the event  that your case is audited and denied, you can file what’s known as a request for reconsideration. This is basically an appeal to the Department of Labor for the denial to be given a second look for reasons like an application error or other related consideration.

Then, if the DOL refuses to be reconsider your case, it moves onto the Board of Alien Labor Certification (BALCA) and can take more than a year to reach a final decision.

PERM audits, supervised recruitment, and denial appeals can all add a significant amount to your PERM processing time. To get a better feel for what you can account for in your particular case, ask your immigration attorney

PERM RFE

There are certain situations in which a PERM is not denied outright but also not approved. This usually happens when the DOL has not received sufficient evidence to support your recruitment report and may result in them issuing you a Request for Evidence (RFE).

Again, this is no reason to panic. In fact, an RFE is something like a second chance. Rather than having to go through the PERM recruitment process all over again, an RFE allows you to simply submit the missing information to allow the DOL to make an informed decision.

If you receive a PERM RFE, the first thing you need to do is bring it to your immigration attorney as soon as possible. This is because you will likely be given a narrow window of time with which to respond to the RFE. This response must include the evidence requested as well as a thorough explanation or argument that addresses any issues brought up in the RFE.

Consult a PERM Lawyer

Nothing in the world of immigration law is simple or easy, and the PERM process is no exception. Because a simple error or lapse in judgement can result in a major delay or even a denial of your PERM application, it is important not to go it alone.

Our Fort Lauderdale immigration lawyers can help you navigate each step of the PERM process and deliver the most effective strategies for an approval. We offer a flat PERM application fee and are available to address any issues that arise along the way!

To get in touch with one of our experienced PERM attorneys, just fill out this contact form and schedule your consultation today.

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